3 considerations when deciding event venue size
As any venue finder in Vietnam will tell you, choosing a site for your event is probably the single most crucial decision that you will need to make.
and while the location of the venue, as well as its amenities, are essential factors to consider, the size is probably the most vital aspect to get right, as choosing a site that’s too small will doom it to fail no matter what.
but how do the best venue finding companies determine what venue size is necessary for an event?
let’s explore some of the most important questions you should answer below.
How many people are coming?
the first consideration you need to make when choosing a venue for your event is how many people will be coming.
if you have a setlist of attendees, that can make it easier to estimate how many people will come, but keep in mind that most likely, not all of them will end up showing up.
most venue finding agencies tend to go for a place that’s slightly larger than necessary to avoid the site being cramped and to provide a bit of a cushion in case of unexpected circumstances.
if you’re selling tickets and aren’t sure of how many people will be coming, try to make an educated guess based on the current ticket sales, your past event performance, and the attendance of similar events in your industry.
What will you be doing?
when determining the size requirements for your venue, your conference venue finder is likely to recommend to look not only into the number of attendees but also consider what you will be doing as well.
that’s because the activities you plan on engaging in will play an important role in the amount of space that will be required. for instance, if you’re holding a simple meeting or conference, you may get by with a single room that has enough seating for all attendees.
but if you plan on having multiple speakers, a showroom, a networking area, or a place to dine, the amount of space that will be necessary can increase quickly.
luckily, event management companies in Vietnam can offer you a wide range of venus to choose from depending on the size and amenities that you require.
How will your brand be represented?
finally, when determining the size of your venue, you need to consider how a particular site will represent your brand and your company.
you may find that a smaller space could be practical and fit the guests, but it may not send the right message to the attendees. if you need to leave a lasting impression, you may need to go for a more spacious venue that has additional amenities or a unique design.
in the end, while you need to remain practical, event management companies in Vietnam may recommend that you look for a more unique and larger venue in some circumstances.